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From submission to session.

Authors submit in guided steps. Reviewers are matched by topic and score blind. You set a cut-off, see the result, and move accepted abstracts straight into programme sessions.

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Opens as Dr. Anna Weber, an author · sample data, nothing is charged

kostaras.digital/demo/portal/abstracts
Abstract editor with checklist and word counter
What it does

Abstracts & review, in short.

Guided submission

Four steps with a live checklist, word counter and a check that no names are left in the text.

Reviewers matched for you

By topic, a set number per abstract, never someone from the author's own country or institution.

Fair scoring

Originality, methods, results and relevance from 1 to 10. Scores that disagree are flagged for the chair.

Straight into sessions

Accepted abstracts move into oral or poster sessions and appear in the programme.

See it in the demo

Real screens, sample data.

Everything below is clickable in the live demo. Nothing is charged and nothing is sent.

Review without spreadsheets

Assign reviewers in one click, see who is behind, replace a reviewer or add a tie-breaker. The office sees every score as it comes in.

  • 2, 3 or 4 reviewers per abstract
  • Workload limit per reviewer, reminders
  • Strict or generous reviewers are flagged
Open this screen in the demo ↗as Maria Keller, congress manager
kostaras.digital/demo/admin/abstracts
Review without spreadsheets

Decide with a cut-off you can see

Drag the cut-off score and see how many become oral talks, posters or not accepted, before you apply anything.

  • Share of oral talks you choose
  • Flagged abstracts go to the topic chair
  • Authors hear on decision day, all at once
Open this screen in the demo ↗as Maria Keller
kostaras.digital/demo/admin/abstracts
Decide with a cut-off you can see
How we set it up

Live in weeks, not months.

  1. 01Set the call

    Topics, word limits, deadlines, formats and your review criteria.

  2. 02Invite reviewers

    They choose their topics and declare conflicts. Assignment is automatic.

  3. 03Review & decide

    Scores come in, you set the cut-off and fix single cases by hand.

  4. 04Build sessions

    Accepted abstracts move into sessions and the programme updates itself.

Standalone or connected to your CRMSingle sign-onCard & invoice paymentsHosted in EuropeGDPR & nDSGYour brand, your domain
Questions

Good to know.

Can we keep our current abstract provider?

Yes. The programme can sync from your provider's API, and only the parts you want move here.

Is the review really blind?

Reviewers never see names or affiliations, and the text is checked for names before submission.

Can reviewers work on their phone?

Yes, the review screen works on any device.

Try it yourself

Click through it before we talk.

The demo runs a made-up society with sample data. Switch between the member, organiser, partner, group and finance views with the settings button.

Open the demo ↗Get in touch
Works together

The rest of Society Suite.

Member portalRegistration, membership and profile in one account.Congress registrationTickets, member rates, payment and badge in 3 steps.Programme builderProposals, committee votes, faculty and the schedule.Partner portalSponsorship catalogue, booth booking and delivery.Group registrationAgencies and companies register delegates in bulk.Back officeLive numbers, registrations, pricing and members.Member directoryMembers find colleagues, co-authors and speakers.Expenses & receiptsTravel costs from the phone photo to the ERP.

See everything in the live demo ↗ · All products